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Global Trade Group
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Erasmus+ host organisation · Warsaw

Erasmus+ internships in international trade, in Warsaw

Global Trade Group hosts Erasmus+ trainees in Warsaw: vocational learners, university students and recent graduates in foreign trade, logistics and marketing. Trainees work on real import orders (supplier research, FOB, CIF and DDP terms, shipping and customs documents) with a named mentor, in English or Turkish. Placements run from 10 days to 12 months, all year round.

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  • KA1Learning mobility: VET and higher education
  • KA2Cooperation partnerships
Warsaw · Global Trade Group
Illustrative routes. Trainees can come from any Erasmus+ programme country, highlighted on the map.
10 days – 12 months
Placement length
English · Turkish
Working languages, no Polish needed
A named mentor
For every trainee, from day one
≤ 5 weeks
To the traineeship certificate

Erasmus+ is the European Union's programme for education, training, youth and sport. Global Trade Group takes part as a host organisation: the grants are awarded to sending organisations by their National Agencies.

About Erasmus+

Who we host

Three kinds of Erasmus+ participants

All of them work with us in person, at our office in Warsaw. The dates are agreed with the sending organisation, all year round.

  • VET learners

    Learners at vocational schools and VET providers, including learners under 18, whose hours stay within the legal limits for young workers.

    • Short-term: 10–89 days
    • ErasmusPro: 90–365 days

  • University students

    Higher-education students on an Erasmus+ traineeship, including the in-person part of a blended short-term traineeship.

    • Traineeship: 2–12 months
    • Blended: 5–30 days on site

  • Recent graduates

    Graduates on a traineeship within 12 months of finishing their studies, selected by their school or university before they graduate.

    • Within 12 months of graduating

The placement

International Trade and Sourcing Trainee

Trainees learn how goods are bought abroad and brought into the EU by doing the work: comparing suppliers, reading the terms of a deal and keeping the documents of a shipment in order. Every task links to a learning outcome in the Learning Agreement.

Team
Sourcing and import operations
Mentor
An experienced member of the import team, named before arrival
Suits VET learners in
Logistics and transport services; marketing and retail
Suits students of
International trade and logistics; foreign trade; logistics; business
Language
English B1 or higher (CEFR); guidance in Turkish if needed
Hours
Monday to Friday, 35–40 hours a week

What trainees do

  1. 1Research and compare suppliers for a buyer's request: price, minimum order, lead time and certificates.
  2. 2Learn what FOB, CIF and DDP each leave to the buyer, and help the team quote an order on those terms.
  3. 3Prepare and check the documents of a shipment: proforma invoice, packing list, bill of lading, certificate of origin.
  4. 4Estimate a landed cost (goods, freight, duty and import VAT) with the duty calculator on this site.
  5. 5Write commercial e-mails and quotations in English, reviewed by the mentor.
  6. 6Track shipments from the factory to the warehouse in Poland, and keep the buyer informed.
  7. 7Keep product data in our wholesale catalogue up to date: codes, specifications and photographs.

What they learn

Knowledge

How an import runs from the factory to the warehouse; the Incoterms 2020 rules FOB, CIF and DDP; the basics of EU customs (EORI, the customs declaration, duty and import VAT); the documents of international trade.

Skills

Comparing suppliers on more than price; reading and checking trade documents; commercial writing in English; calculating a landed cost; tracking a shipment across carriers.

Competences

Accuracy with figures and documents; working to deadlines with partners in other time zones; communication in a team that works in seven languages; responsibility for one part of a real order.

Sample project: A supplier comparison and landed-cost sheet for one product line, or a three-language glossary of trade terms (English, Turkish, Polish), presented to the team in the last week.

Tools

The route trainees learn

From a factory in China to a warehouse in Poland

Every import runs along this chain. The delivery term decides how much of it the seller carries; trainees learn to quote, document and track all three.

  1. FactoryGuangdong, China
  2. YantianPort of loading
  3. GdańskPort of discharge
  4. CustomsImport declaration
  5. WarehousePoland and the EU

FOBFree On BoardThe seller loads the goods on board at Yantian.

CIFCost, Insurance and FreightThe seller pays freight and insurance to Gdańsk.

DDPDelivered Duty PaidThe seller delivers to the door, duty and VAT paid.

The seller carriesThe buyer takes over

Typical sailing time Yantian → Gdańsk: 30–38 days

For sending organisations

What you get from us

We handle the host side of the paperwork on time, so your application and your participants' visas never wait on us.

  • Letter of intent

    Signed and addressed to your organisation, with our OID and registry details, for your Erasmus+ application.

  • Acceptance letter

    One for each participant, for visa and consulate appointments.

  • Learning Agreement

    The host sections filled in and signed before departure.

  • Mid-term review

    An online call with you, the trainee and the mentor halfway through.

  • Traineeship certificate

    Issued within 5 weeks of the end of the placement.

  • Europass Mobility

    We fill in the host organisation's part.

One contact person for everything, in English or Turkish: planning, documents, the mid-term review and anything that comes up.

In line with the Erasmus+ priorities

  • Inclusion and diversity

    Guidance in Turkish and a team that works in seven languages open the placement to learners who are not yet confident in English. Needs shared in advance are planned for together.

  • Digital transformation

    Trainees work in an online wholesale catalogue, a CRM and digital shipping documents, not in paper files.

  • Environment and climate

    Trainees learn what an importer must do under the EU packaging rules (PPWR) and Poland's BDO waste register, and the documents stay digital.

  • Participation and common values

    Daily work with buyers and suppliers from many countries is a practical lesson in how the EU single market works.

The programme

Twelve weeks, step by step

A sample plan for a 12-week placement. Shorter placements compress the same steps; longer ones add a second project or a second area in the MEYİS Group.

  1. 02–6 weeks before the start

    Before arrival

    • An online introduction; placement area and mentor assigned
    • The Learning Agreement signed by all three parties
    • A welcome pack: the office, transport, the first day and daily life in Warsaw
  2. 1Week 1

    Orientation

    • The company and the group; meeting the team
    • Health and safety briefing; GDPR and confidentiality training
    • System access and a personal learning plan
  3. 2Weeks 2–3

    Shadowing

    • Working next to the mentor and the team
    • Learning the workflows, the tools and the quality checks
    • First small tasks, with feedback
  4. 3Weeks 4–9

    Supervised practice

    • The placement's tasks, under the mentor's review
    • Weekly goals and a learning log
    • Mid-term review in week 6, online with the sending organisation
  5. 4Weeks 10–11

    Independent work

    • A defined area of responsibility
    • The trainee's own project: a supplier comparison, a landed-cost sheet or a trade glossary
  6. 5Week 12

    Closing and evaluation

    • Project presentation and final evaluation
    • Traineeship certificate within 5 weeks of the end
    • The host part of Europass Mobility

Shorter and longer placements

  • 10–30 days

    VET short-term and group mobility; the in-person part of a blended higher-education traineeship

    1 day of orientation › 2–3 days of shadowing › practice › presentation and evaluation on the last day

  • 1–3 months

    VET short-term mobility (up to 89 days); higher-education traineeship (from 2 months)

    The 12-week plan, scaled to the length

  • 3–12 months

    ErasmusPro (90–365 days); a long higher-education traineeship

    The 12-week plan, then a second area or group company, a second project and a review every three months

Practical information

Before you plan

Place
Al. Jerozolimskie 133/2, 02-304 Warsaw, in person at the office
Days and hours
Monday to Friday, 35–40 hours a week; for participants under 18, within the legal limits for young workers
Length
10 days to 12 months, by Erasmus+ activity
Dates
All year round, agreed with the sending organisation
Language
English and Turkish; no Polish needed. English B1 recommended; the Erasmus+ Online Language Support (OLS) rules apply
Equipment
A workplace, a computer, and the software and system access the tasks need
Grant
Not paid by us: the Erasmus+ individual support comes through the sending organisation
Insurance
Accident and liability insurance at least, arranged by the sending organisation; health insurance by the participant or the sending organisation
Accommodation
Not provided; we advise on suitable districts and options
Visas and documents
The acceptance letter and the Learning Agreement signed on time; the invitation documents a visa needs
Confidentiality
Every trainee signs a confidentiality agreement and has GDPR training; access to client data is limited to the task and supervised
Inclusion
Needs of participants with fewer opportunities, shared in advance, are planned for together

How to partner with us

From the first message to the certificate

  1. 01

    First contact

    Send us the planned period, the number of participants and their fields, through the form below.

  2. 02

    Preliminary meeting

    An online meeting to agree expectations, dates and areas. The signed letter of intent follows.

  3. 03

    Candidate files

    A Europass CV, a motivation letter and the language level of each participant.

  4. 04

    Online introduction

    A short call with each candidate, to match the placement and the mentor.

  5. 05

    Learning Agreement

    Programme, learning outcomes, monitoring and evaluation, signed by all three parties before the start.

  6. 06

    Placement and closing

    The programme runs; the traineeship certificate follows within 5 weeks.

Contact us at least 8 weeks before the start, and at least 12 weeks if your participants need a visa.

Cooperation partnerships

Writing a KA210 or KA220 project?

If your partnership is about international trade, logistics or e-commerce skills, we can join as the company partner: real cases from a working import business, and feedback from the people who do the work. Tell us the idea and the deadline.

Send us your project idea

The organisation

Who we are

Global Trade Group sp. z o.o. is a Warsaw company that imports goods from factories in China and supplies businesses across the European Union. Our own team in China negotiates at the factory and checks quality, and the customs team of the MEYİS Group, which we belong to, clears the goods in Poland. Our wholesale catalogue covers matcha accessories, furniture, decorative films and wall panels, and the matcha range ships by courier from our stock in Poland.

That is the work a trainee joins. A placement here is not a simulation: the suppliers, the shipments and the buyers are real, and so is the mentor's feedback.

The companies of the MEYİS Group share the office at Al. Jerozolimskie 133/2. A longer placement can add a second area at one of them, such as accounting, office services, a digital agency or e-commerce, with the group's Erasmus+ coordinator as the one contact for all of it.

Erasmus+

Frequently asked questions

Can Global Trade Group be the host organisation in our Erasmus+ project?

Yes. We host VET learners on short-term mobility and ErasmusPro, and higher-education students and recent graduates on traineeships. Before you apply, we send a signed letter of intent addressed to your organisation, with our organisation ID (OID) and registry details for the partner section of your form. For each participant we issue an acceptance letter and fill in the host sections of the Learning Agreement.

Do trainees need to speak Polish?

No. The working languages are English and Turkish, and Polish is not needed. For this placement we recommend English at level B1 of the Common European Framework (CEFR). Orientation and daily guidance can be given in Turkish, so a learner who is not yet confident in English can still settle in.

Do you pay trainees or provide accommodation?

No. The Erasmus+ individual support reaches participants through their sending organisation, and Global Trade Group does not provide accommodation. We do advise on which districts of Warsaw suit trainees and how to reach the office by public transport.

How long can an Erasmus+ placement at Global Trade Group last?

From 10 days to 12 months, depending on the Erasmus+ activity: 10 to 89 days for short-term VET mobility, 90 to 365 days for ErasmusPro, 2 to 12 months for a higher-education traineeship, and 5 to 30 days on site for a blended short-term traineeship. Placements run all year; the dates are agreed with the sending organisation.

Where and when do trainees work?

In person at our office at Al. Jerozolimskie 133/2 in central Warsaw, Monday to Friday, 35 to 40 hours a week. For participants under 18, the hours stay within the legal limits for young workers.

Which insurance do participants need?

At least accident insurance and third-party liability insurance, which we expect the sending organisation to arrange. Health insurance is the responsibility of the participant or the sending organisation.

How early should we contact you?

At least 8 weeks before the planned start, and at least 12 weeks if your participants need a visa. If you are writing an Erasmus+ application, contact us before the deadline, so the signed letter of intent reaches you in time to attach it.

Plan a mobility

Tell us about your project

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